Job Title:                              BUYER

Department:                         Purchasing Organization

Reports To:                          Supply Chain Manager

Direct Reports:                     None

Effective Date:                      March 2025

Exempt/Non-exempt:            Exempt

POSITION OVERVIEW:

The Buyer within the Purchasing Organization is responsible for sourcing, purchasing, and negotiating products and services to achieve optimal pricing, quality, and delivery. This detail-oriented role requires a deep understanding of market trends, supplier relationships, and inventory management practices. The ideal candidate will excel in evaluating supplier performance, maintaining accurate procurement records, and collaborating with internal teams to ensure that organization needs are met efficiently. Strong negotiation skills and the ability to analyze data and market conditions are essential for success in this role. Additionally, this role is responsible for ensuring warehouse transactions, organization, and material handling is executed for each item received into the warehouse. 

ESSENTIAL FUNCTIONS:

• Sourcing & Procurement: Leverage industry expertise to effectively source one-off services and materials, ensuring alignment with project needs.
• Competitive Sourcing: Proactively source materials to secure competitive pricing and ensure on-time delivery, maximizing operational efficiency.
• Supplier Relationship Management: Cultivate and maintain strong vendor relationships, addressing quality, delivery, and pricing issues while keeping the supplier database up to date.
• Operational Efficiency: Utilize best practices to minimize work stoppages and downtime by collaborating with suppliers for timely deliveries that support project timelines.
• Order Processing: Place purchase orders and diligently track their progress to ensure timely arrival of goods and materials.
• Cost Analysis: Analyze costs and performance metrics to identify opportunities for cost savings and efficiency enhancements.
• Compliance & Documentation: Ensure all purchasing activities adhere to company policies and regulatory standards, maintaining accurate transaction records.
• Collaboration: Collaborate with project management teams and craft personnel to identify material requirements through detailed drawing and specification reviews, creating comprehensive material takeoff lists.
• Technical Understanding: Read and interpret drawings, scopes of work, and material requests to accurately assess material demand.
• Internal Relationship Management: Manage relationships with crafts, project management, and supply chain teams to ensure timely ordering of necessary materials as per project requirements.

QUALIFICATIONS:

• Maritime and Government Contracting Knowledge: Experience with Maritime, FAR, DFAR clauses, and government contracting is highly advantageous.
• Purchasing Certification: Holding a certification in purchasing (e.g., C.P.M., C.P.S.M.) is an asset.
• Technical Proficiency: Ability to read and interpret drawings, scopes of work, material requests, and other sources of material demand effectively.
• Relevant Experience: Proven track record as a Buyer or in a similar purchasing role, demonstrating expertise in procurement processes.
• Negotiation and Contract Management: Strong negotiation skills with substantial experience in managing contracts to achieve favorable outcomes.
• Analytical and Problem-Solving Skills: Excellent analytical abilities and a proven capacity to solve complex problems effectively.
• Technical Proficiency: Proficient in Microsoft Office Suite and purchasing software, including ERP systems, to streamline procurement processes.
• Communication and Interpersonal Skills: Exceptional communication and interpersonal skills, facilitating effective collaboration with stakeholders.
• Teamwork and Independence: Ability to work both independently and collaboratively within a team, adapting to varying work environments.

ADDITIONAL:

We are a dynamic organization in a rapidly changing industry. Accordingly, the responsibilities associated with this job will change from time to time in accordance with the Company's business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.